I’m not sure about you guys but I always have 923840 things going on at all times. This is especially relevant on a Monday morning when everything hits me at once. You know that feeling when you have so much to do you just don’t even know where to start? It’s quite overwhelming, to say the least. I’m not a complete expert when it comes to finding a balance between my work, personal and social life, but I have learned a thing or two over the past couple of years that has it easier to manage.
I feel like I’ve mentioned this in quite a few posts before but time blocking really has been a life saver. Every night I plan out the next day on Google Calendar. And yes, I literally time block every single minute of my day. I’ve even got to the point where I’m time blocking breaks (I know I’m too much but guys, IT WORKS). I feel more at ease when I know what I have to do and for how long. I also use this time block cube so I don’t have to look at my phone for the time & get distracted. It makes you feel like there’s enough time in the day to complete everything, so long as you manage it well. Time blocking allows you to get down and work without any distractions and forces you to focus on one task. Nothing else should exist. Instead of thinking “I’m going to be here until this is done,” try thinking, “I’m going to work on this for three hours”. Time constraints usually push people to be more efficient.
This is really not my strongest skill as I like to have a handle on everything but sometimes there’s just not enough time for it all and you have to put your trust in others. For instance, when it comes to anything tax or contract related, it’s time for me to bring in some extra help. The time it would spend me to look over every single thing and do it all myself is not worth it, when I could be doing something that provides more value like working on social content or tackling emails. Stick to your strengths, delegate your weaknesses.
Batch tasks together
Completing tasks in bulk has always been my preferred method when it comes to blogging. I usually schedule a day or two a week to take photos, another day for admin work, then another to write posts, edit, and so on. I don’t like to be going back and forth, from task to task, always re-checking emails, running errands, making calls, etc. I find this often leads to mindless productivity and I waste so much time on menial tasks. Sure, you’re working hard, but are you working smart? This technique doesn’t just relate to blogging, I apply it to my everyday life. Rather than approaching work in whatever order you feel, group tasks and complete them consecutively. I’ve found this works great as different tasks demand different types of thinking, so it makes sense to allow your mind to continue to flow rather than re-orient to approach a different task.
Wake up earlier
Still sort of working on this one as mornings are really not my thing, but it’s seriously amazing how much more you can get done if you set your alarm earlier. I’m usually up by 9am and by the time I get ready and go for a quick workout, I’m not usually at my desk until 10am which leaves me working pretty late. I’ve also found the earlier you wake up and start on something, the less likely you are to procrastinate.
Take care of little things
Since a lot of my job seems to be public-facing and I’m spending just as much time in front of cameras as I do behind them, I try to take care of trivial things so they don’t end up taking too much energy. Things like having my nails done, making sure my hair is styled, and having outfits set out. They’re small but important, and when left undone, they add unnecessary stress to my day.
Do you have any time management tips? How do you juggle everything going on?